Executive Assistant to the CEO

📋 What you will do

• Manage the CEO’s calendar, including client visits, internal meetings, and travel
• Prepare daily and longer-term agendas, reminders, meeting materials, and key priorities
• Handle follow-ups from client visits and ensure commitments are communicated and completed
• Track sample requests from initiation through delivery with status updates
• Maintain visibility across all active projects, deadlines, and commitments
• Surface issues, delays, and potential conflicts before they escalate
• Act as the communication hub between the CEO and internal teams
• Prioritize incoming requests and keep the CEO focused on the highest-value work
• Arrange travel and related logistics
• Draft correspondence, coordinate meetings, and support day-to-day executive operations
• Build systems and processes that improve efficiency, communication, and accountability
• Maintain strong client-facing professionalism and support key relationship management

🛠 Stack and skills

✅ What we expect

• 4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment
• Exceptional organizational and project management skills
• Strong written and verbal communication skills
• High tech fluency and the ability to quickly learn new platforms
• Highly responsive during working hours
• Ability to manage multiple priorities simultaneously without missing details
• Strong follow-up skills and commitment to closing loops on outstanding items
• Professional, confident, and comfortable working with a direct communication style
• Demonstrated longevity and stability in previous positions
• Desire to build a long-term partnership

🎁 What we offer

• Salary: $90K–$120K/year based on experience
• Health benefits and 401(k)
• Format: remote, but must be in the Palm Beach Gardens, FL area
• Schedule: Monday–Friday, 8am–5pm

📞 Selection process