HR & Operations Coordinator

📋 What you will do

• Draft professional emails, memoranda, reports, invoices, and internal documentation
• Coordinate meetings, agendas, notes, action items, and follow-ups
• Maintain and organize internal records, shared drives, and document management systems
• Handle incoming communications, triage requests, and summarize information for stakeholders
• Manage vendors and subscriptions, including renewals, contracts, and payments
• Maintain organizational financial and operational documentation with leadership and external vendors
• Coordinate travel arrangements and track expenses when needed
• Support special projects and cross-functional operational initiatives
• Support recruitment, hiring, and onboarding of employees and contractors
• Maintain and organize personnel files and HR documentation
• Assist with employee benefits administration and related processes
• Draft and manage contractor and vendor agreements under leadership direction
• Assist in developing, updating, and maintaining internal policies and procedures
• Support the annual performance review process

🛠 Stack and skills

✅ What we expect

• Experience in administrative, operations, or project coordination roles
• Strong written and verbal communication skills
• Excellent organization, time management, and multitasking skills
• High level of professionalism
• Ability to handle sensitive and confidential information with discretion
• Experience with nonprofit, media, or mission-driven teams is a plus

🎁 What we offer

• Salary: $40–45/hr
• Part-time
• Temporary position
• Remote
• 3 days per week